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Warmbly

Cold outreach dies in the spam folder long before a prospect reads it, and Warmbly is the open-source platform that keeps your mailboxes warm, capped, and credible while campaigns run from the accounts you already own. Connect Google Workspace, Microsoft 365, or any SMTP and IMAP mailbox, and Warmbly checks SPF and DMARC records, scores mailbox health, then warms each account gradually, starting near 10 messages a day and ramping toward a 40-per-day ceiling instead of blasting from day one. Campaigns run as multi-step sequences spread across many mailboxes, with per-mailbox daily caps, minimum spacing between sends, and weekday sending windows, so volume grows without one account absorbing all the risk. Opens, clicks, bounces, and complaints stream into a deliverability view with suppression handling, while every reply from every mailbox lands in one unified inbox your whole team can work in real time. A built-in CRM tracks contacts, pipelines, deals, tasks, and meetings next to the conversations that created them. Visual playbooks react the moment a reply, booking, bounce, or warmup dip arrives: branch on intent or confidence, let an AI step read the reply and act only with the actions you allow, open the deal, post to Slack, update HubSpot or Pipedrive, and test the whole path on a canvas before it goes live. Running on a dedicated VPS on RepoCloud with guaranteed CPU, RAM, and SSD, full root SSH access, and a browser serial console. Apache-2.0 licensed.

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Benefits

  • Warmup That Protects Deliverability
  • Mailboxes warm gradually from about 10 messages a day toward a 40-per-day ceiling, with a 50-per-day cold cap, enforced spacing, SPF and DMARC checks, and health monitoring before campaigns scale.
  • Every Reply, One Inbox
  • Replies from every connected Gmail, Microsoft 365, and SMTP mailbox stream into a single real-time inbox, so a team can triage, assign, and answer outreach conversations without switching accounts.
  • Playbooks That Work Replies
  • A visual canvas turns replies, bookings, bounces, and warmup dips into automations: branch on intent, let AI steps read and act within limits you set, and dry-run everything before launch.
  • Your Servers, Your Sending Data
  • The full stack self-hosts with one Docker-based install, mailbox credentials stay sealed with keys you control, and workers can spread across machines and IPs as sending volume grows.

Features

  • Multi-Step Campaign Sequences
  • Sequences fan out across connected mailboxes with per-mailbox daily caps, minimum send spacing, and weekday sending windows for controlled, distributed outreach volume.
  • Mailbox Warmup Engine
  • Warmup runs through a pool of monitored mailboxes rather than throwaway accounts, ramping each mailbox daily while tracking health, bounces, and complaint signals.
  • Deliverability Monitoring Built In
  • Open and click tracking, bounce and complaint reporting, suppression lists, and SPF and DMARC record checks surface inbox-placement risks before they burn a domain.
  • Visual Automation Canvas
  • Reply playbooks branch on intent, confidence, or contact fields, add AI decision steps, and fire actions in Warmbly, Slack, HubSpot, or Pipedrive, with a test mode.
  • CRM And Integration Hub
  • Contacts, pipelines, deals, tasks, and meetings live beside campaign data, with HubSpot, Pipedrive, Slack, Zapier, REST API, and webhook integrations included.

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